General Record Category Type of Record Retention Period OAR #
Academic Program Administrative Records Registration reports 2 years 166-475-0025(1)
Academic Program Administrative Records Add-drop analyses and reports 2 years 166-475-0025(1)
Academic Program Administrative Records Course enrollment summaries by class 2 years 166-475-0025(1)
Academic Program Administrative Records Graduation summaries 2 years 166-475-0025(1)
Academic Program Administrative Records Majors by class level 2 years 166-475-0025(1)
Academic Program Administrative Records International activities 2 years 166-475-0025(1)
Academic Program Administrative Records Cooperative ventures 2 years 166-475-0025(1)
Academic Program Administrative Records Summer term classes and enrollment reports 2 years 166-475-0025(1)
Academic Program Administrative Records Placement information 2 years 166-475-0025(1)
Academic Program Administrative Records Convenience copies of reports prepared by administration, registrar's budgets and planning, and other offices 2 years 166-475-0025(1)
Academic Program Administrative Records Memos 2 years 166-475-0025(1)
Academic Program Administrative Records Working papers 2 years 166-475-0025(1)
Academic Program Administrative Records Related Documentation and Correspondence 2 years 166-475-0025(1)
Book Order Records Institution textbook request forms which includes authors, titles, publications, course numbers, and expected enrollment 1 year 166-475-0025(2)
Book Order Records Course packets 1 year 166-475-0025(2)
Book Order Records Other forms 1 year 166-475-0025(2)
Book Order Records Related Documentation and Correspondence 1 year 166-475-0025(2)
Catalog/Bulletin Records Catalogs and bulletins including the general, graduate, and summer session catalog/bulletin Permanent 166-475-0025(3)
Catalog/Bulletin Records Mock-ups of catalogs and bulletins 1 year 166-475-0025(3)
Catalog/Bulletin Records Preparation and working papers 1 year 166-475-0025(3)
Catalog/Bulletin Records Related Documentation and Correspondence 1 year 166-475-0025(3)
Class Scheduling Records Final edition of the schedule of classes booklet Permanent 166-475-0025(4)
Class Scheduling Records Requests from departments for class offerings 1 year 166-475-0025(4)
Class Scheduling Records Deviation from schedule form 1 year 166-475-0025(4)
Class Scheduling Records Course schedule maintenance forms 1 year 166-475-0025(4)
Class Scheduling Records Requests for class changes 1 year 166-475-0025(4)
Class Scheduling Records Working papers 1 year 166-475-0025(4)
Class Scheduling Records Related documentation and correspondence 1 year 166-475-0025(4)
Continuing Higher Education and Summer Session Course Records Syllabi 4 years 166-475-0025(5)
Continuing Higher Education and Summer Session Course Records Course descriptions 4 years 166-475-0025(5)
Continuing Higher Education and Summer Session Course Records Course outlines 4 years 166-475-0025(5)
Continuing Higher Education and Summer Session Course Records Course request proposals 4 years 166-475-0025(5)
Continuing Higher Education and Summer Session Course Records Enrollment reports 4 years 166-475-0025(5)
Continuing Higher Education and Summer Session Course Records Course summaries 4 years 166-475-0025(5)
Continuing Higher Education and Summer Session Course Records Request for undergraduate and graduate course and instructor approval forms 4 years 166-475-0025(5)
Continuing Higher Education and Summer Session Course Records Nominations to the undergraduate faculty 4 years 166-475-0025(5)
Continuing Higher Education and Summer Session Course Records Course announcements 4 years 166-475-0025(5)
Continuing Higher Education and Summer Session Course Records Handout materials 4 years 166-475-0025(5)
Continuing Higher Education and Summer Session Course Records Budget requests 4 years 166-475-0025(5)
Continuing Higher Education and Summer Session Course Records Budget status forms 4 years 166-475-0025(5)
Continuing Higher Education and Summer Session Course Records Vouchers 4 years 166-475-0025(5)
Continuing Higher Education and Summer Session Course Records Final and summary reports Permanent 166-475-0025(5)
Course Records Syllabi 3 years or until superseded or obsolete 166-475-0025(6)
Course Records Course descriptions 3 years or until superseded or obsolete 166-475-0025(6)
Course Records Course outlines 3 years or until superseded or obsolete 166-475-0025(6)
Course Records Course summaries 3 years or until superseded or obsolete 166-475-0025(6)
Course Records Course requests and proposals 3 years or until superseded or obsolete 166-475-0025(6)
Course Records Curriculum approval lists 3 years or until superseded or obsolete 166-475-0025(6)
Course Records Lists of classes by term 3 years or until superseded or obsolete 166-475-0025(6)
Course Records Bibliographies 3 years or until superseded or obsolete 166-475-0025(6)
Course Records Reading lists 3 years or until superseded or obsolete 166-475-0025(6)
Course Records Course announcements 3 years or until superseded or obsolete 166-475-0025(6)
Course Records Handout materials 3 years or until superseded or obsolete 166-475-0025(6)
Course Records Related Documentation and Correspondence 3 years or until superseded or obsolete 166-475-0025(6)
Course Schedule Maintenance Forms Records Course numbers 2 years 166-475-0025(7)
Course Schedule Maintenance Forms Records Course titles 2 years 166-475-0025(7)
Course Schedule Maintenance Forms Records Locations 2 years 166-475-0025(7)
Course Schedule Maintenance Forms Records Grading modes 2 years 166-475-0025(7)
Course Schedule Maintenance Forms Records Course descriptions 2 years 166-475-0025(7)
Course Schedule Maintenance Forms Records Designators 2 years 166-475-0025(7)
Course Schedule Maintenance Forms Records Fees 2 years 166-475-0025(7)
Course Schedule Maintenance Forms Records Credit hours 2 years 166-475-0025(7)
Media Equipment and Productions Records Equipment requests 4 years 166-475-0025(8)
Media Equipment and Productions Records Letters of permission to use copyrighted materials 6 years after expiration 166-475-0025(8)
Media Equipment and Productions Records Distribution schedules 4 years 166-475-0025(8)
Media Equipment and Productions Records Related Documentation and Correspondence 4 years 166-475-0025(8)
New Degree Program and Course Proposal Records Curriculum committee meeting minutes Permanent 166-475-0025(9)
New Degree Program and Course Proposal Records Curriculum proposals Permanent 166-475-0025(9)
New Degree Program and Course Proposal Records Related Documentation and Correspondence 5 years 166-475-0025(9)
Non-University Student Program Administration Records Policy and program planning and development documentation permanent 166-475-0025(10)
Non-University Student Program Administration Records Evaluation of courses, support services, and instructors 10 years 166-475-0025(10)
Non-University Student Program Administration Records Program course outlines 10 years 166-475-0025(10)
Non-University Student Program Administration Records Tuition payment records 10 years 166-475-0025(10)
Non-University Student Program Administration Records Reports 10 years 166-475-0025(10)
Non-University Student Program Administration Records Statistical reports 10 years 166-475-0025(10)
Non-University Student Program Administration Records Working papers 10 years 166-475-0025(10)
Non-University Student Program Administration Records Related Documentation and Correspondence 10 years 166-475-0025(10)
Program Development and Review Records Final reports Permanent 166-475-0025(11)
Program Development and Review Records Working papers 10 years 166-475-0025(11)
Program Development and Review Records Letters of support 10 years 166-475-0025(11)
Program Development and Review Records Review agendas 10 years 166-475-0025(11)
Program Development and Review Records Faculty status reports 10 years 166-475-0025(11)
Program Development and Review Records Reviews of individual degree programs by campus and off-campus sources Permanent 166-475-0025(11)
Program Development and Review Records Related Documentation and Correspondence 10 years 166-475-0025(11)
Room Scheduling Records Room assignment lists and related documentation 1 year 166-475-0025(12)
Room Scheduling Records Class room technology requests 1 year 166-475-0025(12)
Special Academic Programs Records Policy and program planning and development documentation Permanent 166-475-0025(13)
Special Academic Programs Records Explanatory materials on the program 10 years 166-475-0025(13)
Special Academic Programs Records Notes 10 years 166-475-0025(13)
Special Academic Programs Records Evaluations of courses, support services, and instructors 10 years 166-475-0025(13)
Special Academic Programs Records Program course outlines 10 years 166-475-0025(13)
Special Academic Programs Records Tuition payment records 10 years 166-475-0025(13)
Special Academic Programs Records program participation and aid selection records 10 years 166-475-0025(13)
Special Academic Programs Records Activity accounting records 10 years 166-475-0025(13)
Special Academic Programs Records Working papers 10 years 166-475-0025(13)
Special Academic Programs Records Reports 10 years 166-475-0025(13)
Special Academic Programs Records Related Documentation and Correspondence 10 years 166-475-0025(13)
Student Handbooks Records Fields of study Permanent 166-475-0025(14)
Student Handbooks Records Faculty Permanent 166-475-0025(14)
Student Handbooks Records Academic requirements Permanent 166-475-0025(14)
Student Handbooks Records Evaluation process Permanent 166-475-0025(14)
Student Handbooks Records Research proposal process Permanent 166-475-0025(14)