General Record Category Type of Record Retention Period OAR #
Bank Advice Statement Records Bank initiated advisories received by Business Affairs for adjustments to accounts because of bank or office clerical errors 4 years 166-475-0045(1)
Cash/Deposit Match Records Records documents the equality or inequality of cash receipts versus bank deposits on a daily basis 4 years 166-475-0045(2)
Cash Receipt Records Cash register tapes or equivalent 6 years 166-475-0045(3)
Cash Receipt Records Copies of receipts 6 years 166-475-0045(3)
Cash Receipt Records Batch sheets 6 years 166-475-0045(3)
Cash Records Departmental deposit slips 5 years 166-475-0045(4)
Cash Records Cash receipt slips 5 years 166-475-0045(4)
Cash Records Validation receipts 5 years 166-475-0045(4)
Cash Records Cash register tapes 5 years 166-475-0045(4)
Cash Records Bank deposit slips 5 years 166-475-0045(4)
Cash Records Check stubs 5 years 166-475-0045(4)
Cash Records Petty cash balance sheets 5 years 166-475-0045(4)
Cash Records Checkbook registers 5 years 166-475-0045(4)
Cash Records Cash by account numbers reports 5 years 166-475-0045(4)
Cash Records Check images 5 years 166-475-0045(4)
Cash Records Credit card receipts 5 years 166-475-0045(4)
Cash Records Cash register reports 5 years 166-475-0045(4)
Cashier's Daily Summary Records Records pertaining to tellers' daily activity, Includes amount of checks; activity to and from the vault; beginning and ending daily cash; deposits made by other units; and cash over/short amounts 4 years 166-475-0045(5)
Credit Voucher Requisition Records Receipt of funds from the Cashier; check stubs; and other documents (Records document funds released to students by the cashier division of Business Affairs as authorized by other units.) 5 years 166-475-0045(6)
Log Out Records Photocopies of checks logged out to other departments 4 years 166-475-0045(7)
Log Out Records Checks returned to sender, handed back to student (Records document checks processed by the office and given to another party.) 4 years 166-475-0045(7)
Log Out Records Co-payee GSL/SLS checks in which the total check was used to pay charges or change given to student (Records document checks processed by the office and given to another party.) 4 years 166-475-0045(7)
Safekeeping Records Disbursement instructions 4 years 166-475-0045(8)
Safekeeping Records Copies or images of checks 4 years 166-475-0045(8)
Safekeeping Records Receipts 4 years 166-475-0045(8)
Ticket Sales and Event Cash Reconciliation Records Ticket stock orders 5 years 166-475-0045(9)
Ticket Sales and Event Cash Reconciliation Records Ticket type records 5 years 166-475-0045(9)
Ticket Sales and Event Cash Reconciliation Records Ticket purchase manifest forms 5 years 166-475-0045(9)
Ticket Sales and Event Cash Reconciliation Records Box office balance sheets 5 years 166-475-0045(9)
Ticket Sales and Event Cash Reconciliation Records Ticket printing and control records 5 years 166-475-0045(9)
Ticket Sales and Event Cash Reconciliation Records Season tickets sales lists 5 years 166-475-0045(9)
Ticket Sales and Event Cash Reconciliation Records Receipts and orders for mail, phone, or in-person purchase of tickets 5 years 166-475-0045(9)
Ticket Sales and Event Cash Reconciliation Records Ticket sales summary sheets and reports 5 years 166-475-0045(9)
Ticket Sales and Event Cash Reconciliation Records Free ticket sign-up sheets 5 years 166-475-0045(9)
Ticket Sales and Event Cash Reconciliation Records Lists and reports of free tickets distributed to patrons, contributors & others 5 years 166-475-0045(9)
Ticket Sales and Event Cash Reconciliation Records Deposit receipts 5 years 166-475-0045(9)
Ticket Sales and Event Cash Reconciliation Records Related Documentation and Correspondence 5 years 166-475-0045(9)