HsO Travel/Conference Fee Award Rubric

HSO Travel Award Rubric (194.63 KB)

Apply to:

HSO President, hso@oregonstate.edu

CLOSING DATES: Fall - November 15, 5pm PT. Spring – May 15, 5pm PT

 

Application Guidance: 

Applications must be submitted as a complete package by the deadline. Electronic submission, as a PDF or MS Word document, is strongly encouraged. NOTE: Instructions for applications must be followed exactly or the application will not be considered. 

Application letter should contain the following: Student’s name, contact information and degree sought; description of the student’s previous service to HMSC and the HsO; conference name, location, dates, and whether presenting a poster or paper; number of conferences attended and presented at during the previous calendar year; whether the student has previously received an HsO Travel Award; and other sources of travel funding. 

Award recipients will be required to present their research at an HsO Student Symposium in the year following their award. In addition, they will be called on to perform other service (lab tours, seminar hosting, etc.) to the HsO or HMSC.

 

Award Rubric:

Eligibility: Applicants are required to be a registered member of HSO. Applicants must also be at least 40% of time (2 full days/week) OR with significant involvement in HMSC community (i.e. community service, HSO officer, etc.) detailed in their application letter.

Amount: The amount to be awarded is up to $400, paid as a reimbursement, with appropriate receipts. 

Criteria: The primary criteria by which applications will be evaluated are service to the HSO, travel impact, and financial need. 

Application materials: Application letter, detailed budget, abstract (or description of event, see below). Please submit as one document.

 

This rubric was created to standardize how we determine which applicants are given awards. Applicants are scored on the following criteria:

 
1. HSO Service (5 points):

Past service needs to be indicated on the application, adjudicators personal knowledge of the applicant is not acceptable for scoring.

5 = >1 year strong service to HSO though exec position, leading a major committee (i.e. doughnuts, holiday party, endowment, HMSC liaison), or involvement throughout the year.

4 = <1 year strong service to HSO though exec position, leading a major committee, or involvement throughout the year.

3 = Infrequent participation in HSO service, but has been involved in a bigger service opportunities (i.e. holiday party donation, judge travel awards, organizing an event, liaison to faculty).

2 = Attends most or some HSO meetings, participated in a few small service opportunities (i.e. sell t-shirts).

1 = Attends some HSO meetings, no other service.

0 = HSO Service not listed. No service to HSO/no meeting attendance.

 

2. Travel Impact (3 points):

  • Applicants travelling to present research: Please submit an abstract.
  • Applicants travelling to a workshop, or other event: Please submit 1-2 paragraphs describing student contribution to the funded event, and/or potential for the event to impact the student’s research or professional career.

3 = Participant helped organize conference or a workshop/session of the conference or            is an invited speaker.

2 = Participant is giving an oral or poster presentation.

1 = Attending a conference/workshop, but not presenting research.

0 = No materials/abstract submitted.

 

3. Financial Need (3 points + 1 bonus point):

Applicants should submit budget for their travel (i.e. transportation, lodging, conference registration, per diem), and detail other funding sources. 1 additional point awarded if applicants are volunteering, or otherwise reducing their costs (i.e. economy lodging, carpooling, room-sharing). Please describe volunteering or cost reductions efforts in application letter.

3 = No additional funding

2 = <50% funded

1 = >50% funded, travel award will help research grants save money

0 = Budget missing from application materials

 

4. Application completeness (3 points):

Applicants are given a point (3 total) for each of these items included in the application.

  1. Student’s name, contact information, degree sought, and affiliation with HMSC.
  2. Brief statement of service to HSO and HMSC/coastal community and university.
  3. Conference/meeting info: Conference/travel name, location, dates, if giving full or abbreviated talk or poster presentation. Number of conferences attended/presented, and travel awards received at during the previous 2 calendar years.

 

5. Previous HSO travel award:

0 if student has or has not received a previous HSO travel award in last two years. -1 for each previous travel award received. HSO presidential service/travel awards counts toward this total.