General Record Category Type of Record Retention Period OAR #
Computer System Maintenance Reports Computer equipment inventories For life of system or component for records related to system or component repair or service 166-475-0070(1)
Computer System Maintenance Reports Hardware performance For life of system or component for records related to system or component repair or service 166-475-0070(1)
Computer System Maintenance Reports Component maintenance records (invoices, warranties, maintenance logs, correspondence, maintenance reports, and related records) For life of system or component for records related to system or component repair or service 166-475-0070(1)
Computer System Maintenance Reports System backup reports Until superseded or obsolete 166-475-0070(1)
Computer System Maintenance Reports Backup tape inventories Until superseded or obsolete 166-475-0070(1)
Computer System Program Documentation Records System overview For the life of the equipment 166-475-0070(2)
Computer System Program Documentation Records Operations logs For the life of the equipment 166-475-0070(2)
Computer System Program Documentation Records Job listings For the life of the equipment 166-475-0070(2)
Computer System Program Documentation Records Operator instruction manuals For the life of the equipment 166-475-0070(2)
Computer System Program Documentation Records System development logs For the life of the equipment 166-475-0070(2)
Computer System Program Documentation Records System specifications and changes including narrative and flow chart descriptions For the life of the equipment 166-475-0070(2)
Computer System Program Documentation Records Conversion notes For the life of the equipment 166-475-0070(2)
Computer System Program Documentation Records Dataset logs For the life of the equipment 166-475-0070(2)
Computer System Program Documentation Records Dataset inventories For the life of the equipment 166-475-0070(2)
Computer System Program Documentation Records Dataset record layouts For the life of the equipment 166-475-0070(2)
Computer System Program Documentation Records Hard copies of tables For the life of the equipment 166-475-0070(2)
Computer System Program Documentation Records Data directories For the life of the equipment 166-475-0070(2)
Computer System Program Documentation Records Programming logs For the life of the equipment 166-475-0070(2)
Computer System Program Documentation Records Program specifications and changes For the life of the equipment 166-475-0070(2)
Computer System Program Documentation Records Record layouts For the life of the equipment 166-475-0070(2)
Computer System Program Documentation Records User views control program table documentation For the life of the equipment 166-475-0070(2)
Computer System Program Documentation Records Program listing For the life of the equipment 166-475-0070(2)
Computer System Program Documentation Records Commercial software manuals For the life of the equipment 166-475-0070(2)
Computer System Security Records Employee Access Requests 3 years after superseded or obsolete 166-475-0070(3)
Computer System Security Records Passwords 3 years after superseded or obsolete 166-475-0070(3)
Computer System Security Records Access Authorizations 3 years after superseded or obsolete 166-475-0070(3)
Computer System Security Records System Access Logs 3 years 166-475-0070(3)
Computer System Security Records Encryption Keys 3 years after superseded or obsolete 166-475-0070(3)
Computer System Security Records Related Documentation 3 years after superseded or obsolete 166-475-0070(3)
Computer System Security Records Banner Request for Access Forms 3 years after superseded or obsolete 166-475-0070(3)
Forms Development Records Sample forms Until superseded or obsolete 166-475-0070(4)
Forms Development Records Drafts Until superseded or obsolete 166-475-0070(4)
Forms Development Records Revisions Until superseded or obsolete 166-475-0070(4)
Forms Development Records Form logs/listing Until superseded or obsolete 166-475-0070(4)
Forms Development Records Proposals Until superseded or obsolete 166-475-0070(4)
Forms Development Records Authorizations  Until superseded or obsolete 166-475-0070(4)
Forms Development Records Illustrations Until superseded or obsolete 166-475-0070(4)
Information System Planning and Development Records Information technology plans For life of Implemented systems 166-475-0070(5)
Information System Planning and Development Records Feasibility studies For life of Implemented systems 166-475-0070(5)
Information System Planning and Development Records Cost-benefit analysis For life of Implemented systems 166-475-0070(5)
Information System Planning and Development Records Studies and surveys For life of Implemented systems 166-475-0070(5)
Information System Planning and Development Records System specifications and revisions For life of Implemented systems 166-475-0070(5)
Information System Planning and Development Records Component proposals For life of Implemented systems 166-475-0070(5)
Information System Planning and Development Records Technical literature For life of Implemented systems 166-475-0070(5)
Information System Planning and Development Records Vendor literature and proposals For life of Implemented systems 166-475-0070(5)
Information System Planning and Development Records Correspondence For life of Implemented systems 166-475-0070(5)
Information System Planning and Development Records Information technology plans 3 years for unimplemented systems 166-475-0070(5)
Information System Planning and Development Records Feasibility studies 3 years for unimplemented systems 166-475-0070(5)
Information System Planning and Development Records Cost-benefit analysis 3 years for unimplemented systems 166-475-0070(5)
Information System Planning and Development Records Studies and surveys 3 years for unimplemented systems 166-475-0070(5)
Information System Planning and Development Records System specifications and revisions 3 years for unimplemented systems 166-475-0070(5)
Information System Planning and Development Records Component proposals 3 years for unimplemented systems 166-475-0070(5)
Information System Planning and Development Records Technical literature 3 years for unimplemented systems 166-475-0070(5)
Information System Planning and Development Records Vendor literature and proposals 3 years for unimplemented systems 166-475-0070(5)
Information System Planning and Development Records Correspondence 3 years for unimplemented systems 166-475-0070(5)
Microfilm Quality Control Records Microfilmed records lists Same retention period as related microfilm 166-475-0070(6)
Microfilm Quality Control Records Microfilm reel indexes Same retention period as related microfilm 166-475-0070(6)
Microfilm Quality Control Records Service bureau transmittals Same retention period as related microfilm 166-475-0070(6)
Microfilm Quality Control Records Film inspection reports Same retention period as related microfilm 166-475-0070(6)
Microfilm Quality Control Records Methylene blue certifications Same retention period as related microfilm 166-475-0070(6)
Microfilm Quality Control Records Security Copy Depository transmittals Same retention period as related microfilm 166-475-0070(6)
Microfilm Quality Control Records Camera/processor/duplicator inspection reports Same retention period as related microfilm 166-475-0070(6)
Microfilm Quality Control Records Equipment and operator logs Same retention period as related microfilm 166-475-0070(6)
Microfilm Quality Control Records Correspondence Same retention period as related microfilm 166-475-0070(6)
Software Management Records Software purchase records Until software is disposed of or upgraded 166-475-0070(7)
Software Management Records Software inventories Until software is disposed of or upgraded 166-475-0070(7)
Software Management Records Software licenses Until software is disposed of or upgraded 166-475-0070(7)
Software Management Records Site licenses Until software is disposed of or upgraded 166-475-0070(7)
Software Management Records Correspondence Until software is disposed of or upgraded 166-475-0070(7)
Telecommunication System Management Records Equipment records For life of system 166-475-0070(8)
Telecommunication System Management Records Federal Communications Commission records For life of system 166-475-0070(8)
Telecommunication System Management Records Repair order forms For life of system 166-475-0070(8)
Telecommunication System Management Records System planning records For life of system 166-475-0070(8)
Telecommunication System Management Records Telecommunications maintenance contracts and service orders For life of system 166-475-0070(8)
Telecommunication System Management Records Related correspondence For life of system 166-475-0070(8)