General Record Category Type of Record Retention Period OAR #
Authorization Code Ordering and Assignment Forms Records Activity code 2 years after suspended or revoked 166-475-0075(1)
Authorization Code Ordering and Assignment Forms Records User/function name 2 years after suspended or revoked 166-475-0075(1)
Authorization Code Ordering and Assignment Forms Records Account number 2 years after suspended or revoked 166-475-0075(1)
Authorization Code Ordering and Assignment Forms Records FRL code 2 years after suspended or revoked 166-475-0075(1)
Authorization Code Ordering and Assignment Forms Records authorization code number for each employee assigned a code 2 years after suspended or revoked 166-475-0075(1)
Automatic Call Distribution Vector Records Vector instructions sheets 2 years 166-475-0075(2)
Automatic Call Distribution Vector Records Announcement scripts 2 years 166-475-0075(2)
Automatic Call Distribution Vector Records Lists of supervisor extensions of each split 2 years 166-475-0075(2)
Automatic Call Distribution Vector Records Lists of ACD member extensions of each split 2 years 166-475-0075(2)
Automatic Call Distribution Vector Records Related Documentation and Correspondence 2 years 166-475-0075(2)
Bicycle Licenses/Permits Records Owner/user names 2 years after superseded or revoked 166-475-0075(3)
Bicycle Licenses/Permits Records Student or staff ID number 2 years after superseded or revoked 166-475-0075(3)
Bicycle Licenses/Permits Records Addresses 2 years after superseded or revoked 166-475-0075(3)
Bicycle Licenses/Permits Records Telephone numbers 2 years after superseded or revoked 166-475-0075(3)
Bicycle Licenses/Permits Records Bicycle frame serial numbers 2 years after superseded or revoked 166-475-0075(3)
Bicycle Licenses/Permits Records Bicycle models 2 years after superseded or revoked 166-475-0075(3)
Bicycle Licenses/Permits Records Permit numbers 2 years after superseded or revoked 166-475-0075(3)
Calling Card Records Credit card order forms 2 years after superseded or revoked 166-475-0075(4)
Calling Card Records Account change documentation 2 years after superseded or revoked 166-475-0075(4)
Calling Card Records Related Documentation and Correspondence 2 years after superseded or revoked 166-475-0075(4)
Child and Youth Program Participant Records Applications 3 years 166-475-0075(5)
Child and Youth Program Participant Records Enrollment records 3 years 166-475-0075(5)
Child and Youth Program Participant Records Progress reports and assessments 3 years 166-475-0075(5)
Child and Youth Program Participant Records Immunization records 3 years 166-475-0075(5)
Child and Youth Program Participant Records Parental consent forms 3 years 166-475-0075(5)
Child and Youth Program Participant Records Activity records 3 years 166-475-0075(5)
Child and Youth Program Participant Records Lists of attendees 3 years 166-475-0075(5)
Child and Youth Program Participant Records Related correspondence 3 years 166-475-0075(5)
Child Care Facility Client Records Applications for admissions 3 years after participant leaves program 166-475-0075(6)
Child Care Facility Client Records Emergency Notification Forms 3 years after participant leaves program 166-475-0075(6)
Child Care Facility Client Records Attendance records including sign-in sheets 3 years after participant leaves program 166-475-0075(6)
Child Care Facility Client Records Authorizations to administer medications 3 years after participant leaves program 166-475-0075(6)
Child Care Facility Client Records Records documenting permission to obtain emergency medical treatment 3 years after participant leaves program 166-475-0075(6)
Child Care Facility Client Records Records documenting permission to participate in field trips or other activities 3 years after participant leaves program 166-475-0075(6)
Child Care Facility Client Records Immunization records 3 years after participant leaves program 166-475-0075(6)
Child Care Facility Client Records Learning and motor skills assessments 3 years after participant leaves program 166-475-0075(6)
Child Care Facility Client Records Release forms 3 years after participant leaves program 166-475-0075(6)
Child Care Facility Client Records Record of suspected or reported child abuse and accident reporting narratives, notes, record of contact with state Child and Family Services representatives and law enforcement officials 3 years after participant leaves program 166-475-0075(6)
Child Care Facility Client Records Records verifying staff training in child abuse recognition 3 years after participant leaves program 166-475-0075(6)
Child Care Facility Client Records Accident reporting forms 3 years after participant leaves program 166-475-0075(6)
Child Care Facility Food/Nutrition Service Program Records Meal production records, menus, and attendance forms 4 years 166-475-0075(7)
Child Care Facility Food/Nutrition Service Program Records Applicants income statements 4 years 166-475-0075(7)
Child Care Facility Food/Nutrition Service Program Records Enrollment rosters 4 years 166-475-0075(7)
Child Care Facility Food/Nutrition Service Program Records Operational reports 4 years 166-475-0075(7)
Child Care Facility Food/Nutrition Service Program Records Nutrition program reviews 4 years 166-475-0075(7)
Child Care Facility Food/Nutrition Service Program Records Food supply inventories 4 years 166-475-0075(7)
Child Care Facility Food/Nutrition Service Program Records Sanitation inspection reports 4 years 166-475-0075(7)
Child Care Facility Food/Nutrition Service Program Records Related Documentation and Correspondence 4 years 166-475-0075(7)
Child Care Facility License Records Sanitation Inspections 2 years after superseded, expiration or obsolete 166-475-0075(8)
Child Care Facility License Records Fire safety reports 2 years 166-475-0075(8)
Child Care Facility License Records Fire and other emergency drill records 2 years 166-475-0075(8)
Child Care Facility License Records Staff development and training records 2 years 166-475-0075(8)
Child Care Facility License Records Staff criminal history checks 2 years 166-475-0075(8)
Child Care Facility License Records Staff qualification forms 2 years after superseded, expiration or obsolete 166-475-0075(8)
Child Care Facility License Records Time sheets 2 years 166-475-0075(8)
Child Care Facility License Records Staff first aid cards 2 years after superseded, expiration or obsolete 166-475-0075(8)
Child Care Facility License Records Staff driving records 2 years 166-475-0075(8)
Child Care Facility License Records Staff orientation records 2 years 166-475-0075(8)
Child Care Facility License Records Child Care Division inspection report and certification 2 years after superseded, expiration or obsolete 166-475-0075(8)
Child Care Facility License Records Related correspondence 2 years 166-475-0075(8)
Department of Motor Vehicles Lists Records Car license plate number Until superseded or obsolete 166-475-0075(9)
Department of Motor Vehicles Lists Records Name of registered owner Until superseded or obsolete 166-475-0075(9)
Department of Motor Vehicles Lists Records Address of owner Until superseded or obsolete 166-475-0075(9)
Department of Motor Vehicles Lists Records Related data elements Until superseded or obsolete 166-475-0075(9)
Event Administration Records Facilities reservation agreements 6 years after expiration 166-475-0075(10)
Event Administration Records Room reservation lists 2 years 166-475-0075(10)
Event Administration Records Customer and room occupancy lists 2 years 166-475-0075(10)
Event Administration Records Catering services orders 2 years 166-475-0075(10)
Event Administration Records Purchase and supply records 2 years 166-475-0075(10)
Event Administration Records Financial and billing records 2 years 166-475-0075(10)
Event Administration Records Customer evaluations 2 years 166-475-0075(10)
Event Administration Records Summary reports 2 years 166-475-0075(10)
Event Administration Records Related correspondence 2 years 166-475-0075(10)
Facsimile (Fax) Records Logs of messages sent and received 1 year for logs 166-475-0075(11)
Facsimile (Fax) Records Fax cover sheets 1 month for cover sheets 166-475-0075(11)
Food Handlers Registration Records Name, address, phone number and signature of food handler 1 year after expiration 166-475-0075(12)
Food Handlers Registration Records Place of employment 1 year after expiration 166-475-0075(12)
Food Handlers Registration Records Current communicable diseases 1 year after expiration 166-475-0075(12)
Food Handlers Registration Records Result of examination 1 year after expiration 166-475-0075(12)
Food Handlers Registration Records Related data 1 year after expiration 166-475-0075(12)
Identification Card Records Signature cards Until not valid 166-475-0075(13)
Identification Card Records Monthly detail records 5 years 166-475-0075(13)
Identification Card Records Related correspondence 5 years 166-475-0075(13)
Key Issuance Records Key pinning sequence records 1 year after key is checked in 166-475-0075(14)
Key Issuance Records Key issue approval forms 1 year after key is checked in 166-475-0075(14)
Key Issuance Records Return form 1 year after key is checked in 166-475-0075(14)
Key Issuance Records Key inventories 1 year after key is checked in 166-475-0075(14)
Key Issuance Records Hall directors' sign out forms 1 year after key is checked in 166-475-0075(14)
Key Issuance Records Deposit books 1 year after key is checked in 166-475-0075(14)
Key Issuance Records Bank Statements 1 year after key is checked in 166-475-0075(14)
Key Issuance Records Refund forms 1 year after key is checked in 166-475-0075(14)
Key Issuance Records Key logs 1 year after key is checked in 166-475-0075(14)
Key Issuance Records Related Documentation and Correspondence 1 year after key is checked in 166-475-0075(14)
Menus Records Foods to be served 3 years 166-475-0075(15)
Menus Records Dates, times and location of service 3 years 166-475-0075(15)
Oregon Liquor Control Commission Records Applications for licensing 4 years after termination of license 166-475-0075(16)
Oregon Liquor Control Commission Records Applications for server permits 4 years after termination of license 166-475-0075(16)
Oregon Liquor Control Commission Records Purchase orders for training costs 4 years after termination of license 166-475-0075(16)
Oregon Liquor Control Commission Records Related Documentation and Correspondence 4 years after termination of license 166-475-0075(16)
Parking Citations Records Citations 2 years after resolution 166-475-0075(17)
Parking Citations Records Appeal petitions 2 years after resolution 166-475-0075(17)
Parking Citations Records Related Documentation and Correspondence 2 years after resolution 166-475-0075(17)
Parking Permits Records Annual permit cards 2 years 166-475-0075(18)
Parking Permits Records Registration cards 2 years 166-475-0075(18)
Parking Permits Records Temporary permits 2 years 166-475-0075(18)
Parking Permits Records Parking permit reports 2 years 166-475-0075(18)
Parking Permits Records Related Documentation and Correspondence 2 years 166-475-0075(18)
Postal Shipping Records Printing and mailing shipping forms 3 years 166-475-0075(19)
Postal Shipping Records Parcel mailing order forms 3 years 166-475-0075(19)
Postal Shipping Records Postage forms 3 years 166-475-0075(19)
Postal Shipping Records Related correspondence 3 years 166-475-0075(19)
Quality Control Inspection Records Narrative reports 2 years 166-475-0075(20)
Quality Control Inspection Records Inspection forms 2 years 166-475-0075(20)
Quality Control Inspection Records Related Documentation and Correspondence 2 years 166-475-0075(20)
Sanitation Records Inspection reports 6 years 166-475-0075(21)
Sanitation Records Deficiencies 6 years 166-475-0075(21)
Sanitation Records Inspection score 6 years 166-475-0075(21)
Sanitation Records Date and time of inspection 6 years 166-475-0075(21)
Sanitation Records Signatures 6 years 166-475-0075(21)
Sanitation Records Copies of the licenses issued 6 years 166-475-0075(21)
Sanitation Records Temperature logs 6 years 166-475-0075(21)
Sanitation Records Related data 6 years 166-475-0075(21)
Telephone Complaints/Fraud Records Memos 5 years after resolution 166-475-0075(22)
Telephone Complaints/Fraud Records Notes 5 years after resolution 166-475-0075(22)
Telephone Complaints/Fraud Records Copies of long distance bills 5 years after resolution 166-475-0075(22)
Telephone Complaints/Fraud Records Related Documentation and Correspondence 5 years after resolution 166-475-0075(22)
Utility Locate Requests Records Date and location of the work 2 years 166-475-0075(23)
Utility Locate Requests Records Miscellaneous instructions 2 years 166-475-0075(23)
Utility Locate Requests Records Contact person 2 years 166-475-0075(23)
Utility Locate Requests Records Related Documentation and Correspondence 2 years 166-475-0075(23)
Work Orders Records Copy center work orders 4 years 166-475-0075(24)
Work Orders Records Printing orders 4 years 166-475-0075(24)
Work Orders Records Photographic work orders 4 years 166-475-0075(24)
Work Orders Records Display preparation orders 4 years 166-475-0075(24)
Work Orders Records Microfilming orders 4 years 166-475-0075(24)
Work Orders Records Telephone service/installation requests and change orders 4 years 166-475-0075(24)
Work Orders Records Maintenance and repair authorizations 4 years 166-475-0075(24)
Work Orders Records Library materials preparation authorizations 4 years 166-475-0075(24)
Work Orders Records Related Documentation and Correspondence 4 years 166-475-0075(24)