Meeting Rooms at
Hatfield Marine Science Center
The Center has meeting rooms, classrooms, an auditorium and labs that can be rented for use by outside groups. Descriptions and photos of the various rooms can be found on this page. View the room rental fees by clicking Costs on the menu below. Please read the Rooms Use Policies to ensure that our facility will meet your group's needs. Availability of each room on specific dates can be checked by using the Meeting Rooms Calendar.
Please make room requests by submitting the on-line Room Request Form . Room requests are not considered guaranteed until you receive a final confirmation email. If confirmation is not received within three business days of your request call our meeting room coordinator, Candace Rogers, to check status.
With the exception of the Dining Hall, all rooms which are available to rent are located in either our Main Building or Guin Library (map). A map of the entire Hatfield Marine Science Center campus can be found at the upper right-hand corner of this page. HMSC is located just south of Newport and the Yaquina Bay Bridge and off of highway 101 (driving directions).
Important Note: Hatfield Marine Science Center is located in a tsunami innudation area. In the event of an earthquake, a tsunami may be triggered, and you and your group must reach an evacuation point within 15 minutes. The closest evacuation point is the high ground at the base of the bridge, about a 10 minute walk from HMSC. Thus it is strongly suggested that the organizers of any group using HMSC facilities brief their group on the HMSC evacuation plan prior to the start of their meeting (the plan). For more information please contact Candace Rogers, HMSC meeting room coordinator.
HMSC Meeting Room Coordinator
Email: Candace.Rogers@oregonstate.edu Phone: (541) 867-0212
Room Descriptions and Photos
Click on the thumbnail images for larger photos
Library Seminar Room
Located in the Guin Library, this is the Center's largest meeting room. Nicely furnished conference style with tables and chairs which can be rearranged. The room has two entrance doors, one with a reception table, the second coming from a small lobby. No meals are allowed in this room (unless the event is sponsored by a member of the HMSC Executive Committee) but coffee service can be set-up in the entrance lobby. Unavailable for non-HMSC use when the Library is closed. The Library's hours for meeting usage is 8:30am-5pm Monday to Friday.
Equipment (rental fees may apply): Podium with computer & internet, 80" monitor for presentations, digital projector & wall screen (if prearranged), TV monitor with VCR and DVD, white board easel. Conference phone - phone number: (541) 867-0356. Polycom equipment (broadcast use only) - IP address 126.96.36.199. Free wireless access in the entire Library.
Capacity: 48 (24 at tables, 24 chair only).
Barry Fisher Room in the Library
Smaller conference room located in the Guin Library. A center divider can convert the room into two break-out rooms, each seating about 10. No meals are allowed in this room (unless the event is sponsored by a member of the HMSC Executive Committee).Unavailable for non-HMSC use when the Library is closed. The Library's hours for meeting usage is 8:30am-5pm Monday to Friday.
Equipment (rental fees may apply): Conference telephone (room's phone number for conference calls is (541) 867-0132), overhead projector, large wall screen, podium, white board easel, one wall outlet for internet connection. Polycom equipment for video conferencing with other IP-based video conference systems - IP address 188.8.131.52.
Capacity: 12 at tables plus 8 more chairs can be added in rows at the back of the room.
West Wing Conference Room
Equipment (rental fees may apply): Conference telephone (room's phone number for conference calls is (541) 867-0204), electronic whiteboard, and projector. Polycom equipment for video conferencing with other IP-based video conference systems - IP address 184.108.40.206.
Capacity: 8 at the conference table. 2 more chairs can be added at the corners of the room.
Old Library Classroom
Equipment (rental fees may apply): Large wall screen, digital projector,TV with VCR, podium, white board easel, black board.
Capacity: 18 at tables. A few more chairs can be added to the room if necessary.
Equipment (rental fees may apply): Podium with computer, 80" monitor for presentations, white boards, black boards.
Capacity: 30 at long tables
Classroom 34 - Distance Education Classroom
Equipment (rental fees may apply): Tandberg unit ((class instruction only, not for seminar or meeting usage) -IP address 220.127.116.11. Large wall monitor, podium, white board easel.
Capacity: 19 at tables.
The Dining Hall
A casual dining hall located next to the campus dorms. Food and drink can be served here if prearranged with the meeting room coordinator. Tables and chairs must be set-up and broken down and room clean-up done by the group renting the hall. Kitchenette with stove, sink and refrigerators may be available for use if prearranged with the meeting room coodinator. The hall is best used for social occasions since the accoustics make conducting meetings difficult.
Equipment: Tables and chairs, large projector wall screen, kitchenettes (if prearranged).
Capacity: 45 seated at tables or 60 standing reception style. Room set-up example.
The Staff Lounge
Located in the Main Building behind the Visitor Center. Food and drink can be served here if prearranged with the meeting room coordinator. Cannot be reserved for exclusive use during the lunch hour on weekdays.
Equipment: Fireplace, large projector wall screen, 2 microwaves, 1 range with oven, dishwasher, coffeemaker, sink, patio with 4 picnic tables seating 6 people each.
Capacity: 30 at round tables. Two more round tables can be added to increase seating to 42. Additional seating for 24 outside on patio.
The Hennings Auditorium is located inside our Visitor Center which is open to the public most days of the year. The public is allowed free access to any event taking place in the auditorium during Visitor Center hours. Theater style with a small stage, the auditorium can be used for film screenings. No food or drink allowed. When rented outside of Visitor Center hours, an HMSC aquarist must be hired to be on duty during the event (see Costs page for current rate). The Visitor Center's hours can be viewed at: http://hmsc.oregonstate.edu/visitor/visit
Equipment (rental fees may apply): Full projector booth, podium with microphone on stage, polycom unit (note: HMSC I.T. staff must be hired to set-up the polycom unit)
Capacity: Maximum capacity is 169 (167 seats plus 2 spaces for wheelchairs). The group renting the auditorium is responsible to make sure maximum capacity is not exceeded. No standing in the aisles, at the back of the room, or at the entrance doors is allowed. If a larger audience is anticipated for your event, an overflow room with polycom connection can be included, if prearranged.
Part aquarium, part learning laboratory, part museum, the HMSC Visitor Center is dedicated to showcasing scientific exploration. The Center creates a unique environment for special dinners and events. An HMSC aquarist must be hired by the host group to be on duty during the event (see Costs page for current rate).
Capacity: approximately 80 seated at banquet & round tables. Visitor Center floor plan
HMSC has a number of teaching laboratories that can be rented when not being used for the Center's educational programs. Photos and descriptions can be found at: http://hmsc.oregonstate.edu/labfac.html