Meeting Rooms at
Hatfield Marine Science Center
The Center has meeting rooms, classrooms, an auditorium and labs that can be rented for use by outside groups. Descriptions and photos of the various rooms can be found on this page. View the room rental fees by clicking Costs on the menu below. Please read the Rooms Use Policies to ensure that our facility will meet your group's needs. Availability of each room on specific dates can be checked by using the Interactive Room Calendar.
With the exception of the Dining Hall, all rooms which are available to rent are located in either our Main Building or Guin Library (map). A map of the entire Hatfield Marine Science Center campus can be found at the upper right-hand corner of this page.
Room scheduling is handled by Candace Rogers, in the HMSC Director's Office. Please make room requests by submitting the on-line Room Request Form . Room requests are not considered guaranteed until you receive a final confirmation email. If not received within three business days of your request, call our meeting room coordinator to check status.
Meeting room coordinator:
Candace Rogers, Administrative Program Assistant
Email: Candace.Rogers@oregonstate.edu Phone: (541) 867-0212
Costs | Room Use Policies | Interactive Room Calendar | Room Request Form
Click on the thumbnail images for larger photos
Library Seminar Room
Located in the Guin Library, this is the Center's largest meeting room. Nicely furnished conference style with tables and chairs which can be rearranged. The room has two entrance doors, one with a reception table, the second coming from a small lobby. No meals are allowed in this room (unless the event is sponsored by a member of the HMSC Executive Committee) but coffee service can be set-up in the entrance lobby. Unavailable for non-HMSC use when the Library is closed. The Library's hours are 8am-5pm Monday to Friday.
Equipment: Podium with laptop & internet connection, digital projector, polycom unit, overhead projector, large wall screen, TV monitor, VCR, DVD, white board easel, speaker phone (if prearranged).
Capacity: 48 (24 at tables, 24 chair only). Room set-up examples: conference style | roundtable style
Barry Fisher Room in the Library
Smaller conference room located in the Guin Library. A center divider can convert the room into two break-out rooms, each seating about 10. No meals are allowed in this room (unless the event is sponsored by a member of the HMSC Executive Committee).
Equipment: Polycom unit, overhead projector, large wall screen, podium, white board easel, speaker phone (if prearranged). One wall outlet for internet connection.
Capacity: 12 at tables plus 8 more chairs can be added in rows at the back of the room.
West Wing Conference Room
Available only for OSU/HMSC groups and tenants. Smaller meeting room with conference table which seats up to 10. Two more chairs can be added at the back of the room.
Equipment: Conference telephone, electronic whiteboard, and projector. Polycom equipment for video conferencing with other IP-based video conference systems.
Capacity: Maximum capacity of room is 12.
Old Library
A casual, classroom style meeting room. Located upstairs in the Education Wing - accessed by elevator or stairs. Room has no windows but skylights emit natural light.
Equipment: Overhead projector, large wall screen, TV with VCR, podium, white board easel, black board.
Capacity: 15 at tables & 11 at desks with writing arms. A few more chairs can be added to the room if necessary.
Classroom 30/32
The Center's largest classroom. Furniture should not be rearranged but the room can be split into 2 separate classrooms using a center divider.
Equipment: Overhead projector, projector table, large wall screen, TV with VCR, 2 podiums, 3 white board easels, 2 black boards.
Capacity: 30 at long tables & 10 more chairs can be added in rows at back of the room.
Classroom 34
Available only for OSU/HMSC groups and tenants. To be used for class instruction, not for seminar or meeting usage. Furniture cannot be rearranged.
Equipment: Tandberg unit, large wall screen, TV with VCR, podium, white board easel.
Capacity: 19 at tables.
The Dining Hall
A casual dining hall located next to the campus dorms. Food and drink can be served here if prearranged with the meeting room coordinator.
Tables and chairs must be set-up and broken down and room clean-up done by the group renting the hall.
Kitchenette with stove, sink and refrigerators may be available for use if prearranged with the meeting room coodinator. The hall is best used for social occasions since the accoustics make conducting meetings difficult.
Equipment: Tables and chairs, large projector wall screen, kitchenettes (if prearranged).
Capacity: 45 seated at tables or 60 standing reception style. Room set-up example.
The Staff Lounge
Located in the Main Building behind the Visitor Center. Food and drink can be served here if prearranged with the meeting room coordinator. Cannot be reserved for exclusive use during the lunch hour on weekdays.
Equipment: Fireplace, large projector wall screen, 2 microwaves, 1 range with oven, dishwasher, coffeemaker, sink, patio with 4 picnic tables seating 6 people each.
Capacity: 30 at round tables. Two more round tables can be added to increase seating to 42. Additional seating for 24 outside on patio.
Hennings Auditorium
The Hennings Auditorium is located inside our Visitor Center which is open to the public most days of the year. The public is allowed free access to any event taking place in the auditorium during Visitor Center hours. Theater style with a small stage, the auditorium can be used for film screenings. No food or drink allowed. When rented outside of Visitor Center hours, an HMSC aquarist must be hired to be on duty during the event (see Costs page for current rate). The Visitor Center's hours can be viewed at: http://hmsc.oregonstate.edu/visitor/visit
Equipment: Full projector booth, podium with microphone on stage.
Capacity: 167.
Visitor Center
Part aquarium, part learning laboratory, part museum, the HMSC Visitor Center is dedicated to showcasing scientific exploration. The Center creates a unique environment for special dinners and events.
An HMSC aquarist must be hired by the host group to be on duty during the event (see Costs page for current rate).
Capacity: approximately 80 seated at banquet & round tables. Visitor Center floor plan
The Labs
HMSC has a number of teaching laboratories that can be rented when not being used for the Center's educational programs. Photos and descriptions can be found at: http://hmsc.oregonstate.edu/labfac.html
