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Hatfield Marine Science Center

Request Form

MEETING ROOM REQUEST FORM

Please use the on-line form below to request a meeting room at Hatfield Marine Science Center. All fields must be populated in order to submit - use NA in any fields that do not apply to your request. Room requests are not considered guaranteed until you receive a final confirmation email. If not received within three business days of your request, call our meeting room coordinator to check status.

 

IMPORTANT: if you desire to use video conferencing (Polycom, Tandberg) you MUST also fill out the Video Conferencing Request Form. Failure to do so will not hold the equipment or room if other requests come in requesting the equipment.


You are encouraged to come by the Hatfield Marine Science Center in advance of your event, look at the facilities, and decide on arrangement of furniture for optimum use. Please call ahead, (541) 867-0212, to make sure the room is available for viewing.

Meeting room coordinator:

Candace Rogers, Administrative Program Assistant

Email: Candace.Rogers@oregonstate.edu Phone: (541) 867-0212



Meeting Rooms Info | Costs | Meeting Rooms Use Policies | Meeting Rooms Calendar

 

NOTE: all fields on the form must be populated - use NA in any that do not apply to your request.

 

Date(s) of meeting/event:


Start & end times room is needed - allowing time for set-up/break-down:

Start & end times of the meeting/event:


Any room preference? If so, which room?:


Organization or group hosting event:


Meeting/event title & brief description of meeting/event:


Approximate number attending: (Note: if your group later grows larger than this room's capacity, you must request to change to another, larger room)


Planning to serve food or drink?: (Note: meals are not allowed in most rooms. See Meeting Rooms Use Policies page for more info)


Are participants paying a registration fee?


Need to use our audio-visual equipment (yes or no)? If so, please specify what equipment and for what purpose

 

Need to use our Polycom or Tandberg unit?


Your name:


Your contact phone:


Your email:


Are you the organizer for this event (yes or no)? If not, please supply that person's name and phone number:

 

Will you be attending the event (yes or no)?

 

Organization's billing address:

 

NOTE: all fields on the form must be populated - use NA in any that do not apply to your request.