General Record Category Type of Record Retention Period OAR #
Accident and Injuries Records Report of accident forms 6 years after final disposition of claim 166-475-0105(1)
Accident and Injuries Records SAIF Worker's and Employer's Report of Occupational Injury or Disease form (463.801) 6 years after final disposition of claim 166-475-0105(1)
Accident and Injuries Records Occupational Safety and Health Administration (OSHA) form 300 6 years after final disposition of claim 166-475-0105(1)
Accident and Injuries Records Occupational Safety and Health Administration (OSHA) Form 101 6 years after final disposition of claim 166-475-0105(1)
Accident and Injuries Records Incident logs 6 years after final disposition of claim 166-475-0105(1)
Accident and Injuries Records Employer payroll reports 6 years after final disposition of claim 166-475-0105(1)
Accident and Injuries Records Hearing Transcripts 6 years after final disposition of claim 166-475-0105(1)
Accident and Injuries Records Notices of claim disposition 6 years after final disposition of claim 166-475-0105(1)
Accident and Injuries Records Determination orders 6 years after final disposition of claim 166-475-0105(1)
Accident and Injuries Records Opinions and orders 6 years after final disposition of claim 166-475-0105(1)
Accident and Injuries Records Appeal letters 6 years after final disposition of claim 166-475-0105(1)
Accident and Injuries Records Claim adjustment documentation 6 years after final disposition of claim 166-475-0105(1)
Accident and Injuries Records medical reports 6 years after final disposition of claim 166-475-0105(1)
Accident and Injuries Records Cost statements 6 years after final disposition of claim 166-475-0105(1)
Accident and Injuries Records Related documentation and correspondence 6 years after final disposition of claim 166-475-0105(1)
Annual Vehicle Inspection Records Annual motor vehicle inspection report and related forms, documentation and correspondence 2 years after vehicle is disposed of 166-475-0105(2)
Asbestos Records Surveys 40 years 166-475-0105(3)
Asbestos Records Monitoring tests and reports 40 years 166-475-0105(3)
Asbestos Records Data forms 40 years 166-475-0105(3)
Asbestos Records Building plans 40 years 166-475-0105(3)
Asbestos Records Correction checklists 40 years 166-475-0105(3)
Asbestos Records Removal job records 30 years after separation for records documenting persons using or contacting compounds 166-475-0105(3)
Asbestos Records Related documentation and correspondence 40 years 166-475-0105(3)
Carcinogenic Compound Inventory Records Project and department lists of chemical inventories 40 years 166-475-0105(4)
Carcinogenic Compound Inventory Records Lists of persons involved in the research project 30 years after separation  166-475-0105(4)
Carcinogenic Compound Inventory Records Related forms, documentation, and correspondence 40 years 166-475-0105(4)
Carcinogenic Compounds Use Records Research protocols 30 years after employee/researcher separation 166-475-0105(5)
Carcinogenic Compounds Use Records Registration for use of high and extreme hazardous carcinogens 30 years after employee/researcher separation 166-475-0105(5)
Carcinogenic Compounds Use Records Chemical carcinogen animal care requirement forms 30 years after employee/researcher separation 166-475-0105(5)
Carcinogenic Compounds Use Records Lists of personnel involved in laboratory contact with chemical carcinogens 30 years after employee/researcher separation 166-475-0105(5)
Carcinogenic Compounds Use Records List of carcinogenic compounds to be used in the specific research project 30 years after employee/researcher separation 166-475-0105(5)
Carcinogenic Compounds Use Records Related documentation and correspondence 30 years after employee/researcher separation 166-475-0105(5)
Chemical Hazardous Material Survey Forms Records Chemical hazardous material survey forms which contain dates, employee or student names, chemical name, and comments 30 years after student/employee separation 166-475-0105(6)
Chemical Hazardous Material Survey Forms Records Related documentation and information 30 years after student/employee separation 166-475-0105(6)
Chemical Incident Records Incident reports noting locations, names, dates, times, description of incident, personnel involved, remarks, and name of contact 30 years after employee separation 166-475-0105(7)
Chemical Incident Records Related documentation and correspondence 30 years after employee separation 166-475-0105(7)
Chemical and Hazardous Waste Disposal Records Chemical and waste inspection forms; drum packing sheets; Uniform Hazardous Waste Manifest forms (EPA 8700); certificates of disposal from vendors; land disposal notification forms; waste disposal records 30 years 166-475-0105(8)
Chemical and Hazardous Waste Disposal Records Related documentation and correspondence 30 years 166-475-0105(8)
Emergency Response Plans and Procedures Records Step-by-step procedures; unit and institutional disaster preparedness plans Until superseded or obsolete 166-475-0105(9)
Emergency Response Plans and Procedures Records Related correspondence Until superseded or obsolete 166-475-0105(9)
Environmental Regulations Records Title V Air Discharge Permits; Air Quality Reports; Waste Water Discharge Permit Applications; Waste Water Discharge Permits; water Quality Reports; Waste Water Discharge Records; Notices of Violation; Notices of Non-compliance 10 years 166-475-0105(10)
Environmental Regulations Records Related documentation and correspondence 10 years 166-475-0105(10)
Fire Alarm and Drill Records When and where the incident occurred; specific response; reset time; and rewind time, if appropriate 3 years 166-475-0105(11)
Human Materials Authorizations Records Written proposals from classroom instructors; departmental and committee approvals or disapprovals; reports 10 years 166-475-0105(12)
Human Materials Authorizations Records Related documentation and correspondence 10 years 166-475-0105(12)
Inspections Records Inspection sheets which show date of inspection, notation of violations, and suggested corrective measures; reports acknowledging compliance with regulations; authorizing signatures 10 years 166-475-0105(13)
Inspections Records Related information, documentation and correspondence 10 years 166-475-0105(13)
Material Safety Data Sheets Records Material Safety Data Sheets which list chemical name, description, composition, intended use, flash point, transportation, hazards, safe handling, and extinguishing methods 30 years 166-475-0105(14)
Material Safety Data Sheets Records Related documentation 30 years 166-475-0105(14)
Medical Surveillance Records Medical examinations; laboratory test records and results 30 years after employee separation 166-475-0105(15)
Medical Surveillance Records Related documentation and correspondence 30 years after employee separation 166-475-0105(15)
Non-Staff Accident and Injuries Records Report of Accident forms; complaints; investigation reports; insurance appraisals and estimates; photographs If incident results in claim: transfer to appropriate claim file / if no claim results: 10 years 166-475-0105(16)
Non-Staff Accident and Injuries Records Related documentation and correspondence If incident results in claim: transfer to appropriate claim file / if no claim results: 10 years 166-475-0105(16)
Protective Wear and Device Request Records Safety Shoe Request and Authorization Forms; Prescription Safety Glasses Request and Authorization Forms 4 years 166-475-0105(17)
Protective Wear and Device Request Records Related forms, documentation, and correspondence 4 years 166-475-0105(17)
Radiation Licensing Records Federal and state applications and certificates including State of Oregon Health Division Radiation Material License forms (P112118-333 (100g)) and amendments (p29939-333 (150)); validation certificates showing fees paid for licenses Permanent 166-475-0105(18)
Radiation Licensing Records Related correspondence Permanent 166-475-0105(18)
Radioactive Material Handling and Disposal Records Waste material pick up requests and tags; Radioactive Waste Drum Inventory forms; Uniform Hazardous Waste Manifest forms (EPS 8700-22); Radiation Waste Shipment and Disposal Manifest forms (vendor form); Radiation Material Inventory sheets; Radiation Material Shipment Receipt Record forms; Waste Disposal Record cards; disposal site letters of arrival acknowledgment; Sewered Radioactive Material log sheets; Solid Waste Discharge and Analysis Sheets; Liquid Summary Reports; gaseous waste summary reports Permanent 166-475-0105(19)
Radioactive Material Handling and Disposal Records Related correspondence Permanent 166-475-0105(19)
Radiation Monitoring and Exposure Records Dosimeter reports (vendor form); Exposure History Forms; Statement of Occupational Radiation Dosage forms; Neutron Generator Smear Test Survey Forms; Fllor Survey Forms; Special Survey Forms (?RCHPP .24D); Hood Flow Survey forms; Rotation Rack Filter Survey Forms; Soil/Water/Vegetation Records Survey Forms; and Bio-Essay Reports 30 years after employee separation 166-475-0105(20)
Radiation Safety Committee Records Agendas, minutes, reports, notes, working papers and related correspondence Permanent 166-475-0105(21)
Safety Training Records Sign off sheets indicating employees have received training; acknowledgment of safety rules; instruction sheets; copies of hazardous material data sheets; information materials and related documentation and correspondence 30 years after employee separation 166-475-0105(22)
Security Records Incident reports containing names, dates, case numbers, dollar values, locations, descriptions of incident, and personnel taking report; identification cards created when reports of suspicious behavior are made to the office; warnings records; copies of reports filed by the Oregon State Police or other law enforcement agencies 7 years for annual Clery act report records; 2 years for copies of reports filed by law enforcement agencies; 5 years for all other records 166-475-0105(23)
Student Incident Records Incident report forms usually filed by resident advisors; housing director's written decisions; and relate documentation and correspondence. If incident results in a claim transfer to appropriate file. If no claim 10 years 166-475-0105(24)
Vehicle Accident Records Vehicle accident reports; vehicle accident claims; damage or loss of state property reports and related documentation and correspondence. Information may include vehicle type and identification number, name of party using the vehicle; notation of condition before and after use; authorizing signatures 4 years 166-475-0105(25)