HSO President, firstname.lastname@example.org
CLOSING DATES: Fall - November 15, 5 pm PT. Spring – May 15, 5 pm PT. Winter - February 15, 5 pm PT.
**Note: This Spring (2019) HSO will offer three short distance and one long distance award.
Applications must be submitted as a complete package by the deadline. Electronic submission, as a PDF or MS Word document, is strongly encouraged. Email completed application packages to the HSO President, email@example.com. NOTE: Instructions for applications must be followed exactly or the application will not be considered.
A complete application includes: an application letter, a detailed budget and budget justification (i.e. transportation, lodging, conference registration, per diem, other funding sources), and an abstract for the research they are presenting (or a written description of the event/workshop).
Application letter should contain the following: Student’s name, contact information and degree sought; description of the student’s previous service to HMSC and the HSO; conference name, location, start/end dates, and whether presenting a poster or paper; number of conferences attended and presented at during the previous two calendar years; whether the student has previously received an HSO Travel Award in the previous two calendar years; if the student is taking measures to reduce conference costs (i.e., volunteering, sharing housing); and other sources of travel funding.
**New requirement: All award recipients will be required to send a photo and a one paragraph synopsis of the research they presented at the conference to the HSO Webmaster immediately following the meeting to showcase the research that HSO travel awards support.**
In addition, they will be called on to perform other service (lab tours, seminar hosting, etc.) to the HSO or HMSC.
This rubric was created to standardize how we determine which applicants are given awards. Applicants are scored on the following criteria:
5 = >1 year strong service to HSO though exec position, leading a major committee (i.e. doughnuts, holiday party, endowment, HMSC liaison), or involvement throughout the year.
4 = <1 year strong service to HSO though exec position, leading a major committee, or involvement throughout the year.
3 = Infrequent participation in HSO service, but has been involved in a bigger service opportunities (i.e. holiday party donation, judge travel awards, organizing an event, liaison to faculty).
2 = Attends most or some HSO meetings, participated in a few small service opportunities (i.e. sell t-shirts).
1 = Attends some HSO meetings, no other service.
0 = HSO service not listed. No service to HSO/no meeting attendance.
2. Travel Impact (3 points):
3 = Participant helped organize conference or a workshop/session of the conference or is an invited speaker.
2 = Participant is giving an oral or poster presentation.
1 = Attending a conference/workshop, but not presenting research.
0 = No materials/abstract submitted.
3. Financial Need (3 points + 1 bonus point): Applicants should submit budget for their travel (i.e. transportation, lodging, conference registration, per diem), and detail other funding sources. 1 additional point awardedif applicants are volunteering, or otherwise reducing their costs (i.e. economy lodging, carpooling, room-sharing). Please describe volunteering or cost reductions efforts in application letter.
3 = No additional funding
2 = <50% funded
1 = >50% funded, travel award will help research grants save money
0 = Budget missing from application materials
4. Application completeness (3 points): Applicants are given a point (3 total) for each of these items included in the application.
a. Student’s name, contact information, degree sought, affiliation with HMSC, if applying for a short or long distance travel award,
b. Brief statement of service to HSO and/or the HMSC community.
c. Conference/meeting info: Conference/travel name, location, start/end dates, if giving full or abbreviated talk or poster presentation. HSO travel awards received at during the previous 2 calendar years.
5. Previous HSO travel award:
0 if they have not received a previous HSO travel award in the last two years.
-1 for each previous travel award received (short or long distance travel awards).